From initial brief to delivered timetable

We begin with a free, no-obligation consultation. You tell us about your school — its size, structure, curriculum, and the specific challenges you are facing. We listen carefully, ask the right questions, and give you an honest assessment of what we can achieve together. There is no sales pitch. If we are not the right fit for your situation, we will tell you.

Once you engage us, we conduct a thorough brief with your leadership team. We review your existing timetable, subject preference data, staffing structure, room inventory, and any constraints or priorities that need to be built into the new schedule. We also review the history — what has been tried before, what worked, and what did not.

With a clear brief in hand, we begin building the structural model — the high-level architecture of the timetable before individual allocations are made. This is where the key decisions happen: line structure, subject groupings, staff allocation frameworks, and room assignment logic. We present the model to your leadership team, walk through the trade-offs, and get sign-off before proceeding.

With the structure approved, we build the complete timetable — allocating every class, every teacher, and every room across every period of the week. We run iterative clash resolution passes, optimise for student subject choice outcomes, and validate against your enterprise agreement and curriculum requirements. You receive regular progress updates throughout this phase.

We present the draft timetable to your leadership team in a structured review session. We walk through the key decisions, explain the rationale behind allocations, and identify any areas where adjustments are needed. Heads of department are briefed on their faculty allocations. We then make agreed refinements and return a final version for sign-off.

We deliver the completed timetable in your preferred format, along with full documentation of the constraint register, allocation rationale, and adjustment protocols. We remain available through the release and adjustment period — managing requests, resolving unexpected issues, and ensuring the timetable holds up in practice. At the end of the year, we conduct a review to inform the next cycle.